ONESOURCE Tax Information Reporting software keeps B-Notices for the current year plus the previous three tax years in the B-Notice database to comply with the "two in three years" rule set by the IRS.

B-Notices can be entered manually, or B-Notice information can be imported into the system using the CP2100/B-Notice tape received from the IRS. If payees' account numbers are provided to the IRS when filed (this is now a required field when filing electronically), your B-Notice tape will also contain this information. ONESOURCE Tax Information Reporting creates a separate B-Notice record for each unique combination of: TIN, Name line 1, Tax Year and Payer.

By entering the date when the B-Notice file is received, ONESOURCE Tax Information Reporting will calculate 30 business days in the future and print this date as the return deadline date on the B-Notice letters and W-9 forms. You can batch print first or second B-Notices. For the first B-Notice payees, the system will generate the First B-Notice letters and the Substitute Form W-9. For the second B-Notice payees, the system will generate second B-Notice letters.

The B-Notice tracking process within the software includes comparing the IRS-provided TIN information with what the system currently contains in the payee record to ensure a B-Notice is appropriate.

TIN Solicitation

As a function of the B-Notice processing, ONESOURCE Tax Information Reporting will send and track W-9 solicitations. You can also generate W-9 forms directly without using the B-Notice tracking system for non-B-Notice annual solicitations.

Multiple options for easy distribution:

Prints individual recipient statements or batch prints large volumes
Choose to file based on IRS thresholds or to file everything
Supports all IRS filing options and state CSF and non-CSF filing
Meets IRS and SSA requirements for all forms and filing formats